You can blur everything behind you in a video, for absolute privacy. The good news? Microsoft Teams changes all that. However, people may be reluctant to join a video meeting if their environment is messy or distracting. Video conferencing is a great way to bring teams together, regardless of where your users are. You may also like: Microsoft Teams Chat With External Users: Everything About Guest Access Customize your Microsoft Teams background You can also edit guest information to give them a name.Ĭlick Add to send a welcome email to your guest. Click on … (More Options) > Add member.Īnyone with a business or consumer account can join your team as a guest. You can also invite people outside of your organization to a Teams Meeting from Outlook.Īll you need to do is add them as guests before the meeting starts, so they don’t need to join anonymously.Īdd guests to your team by selecting Teams and then visiting the team in your list. If you want a bunch of people to join the meeting at once, you can invite entire contact groups.Īdd your meeting subject, as well as a location, start time, and end time, then click Send to inform your team. To schedule a meeting, open Outlook and click on New Teams Meeting in the calendar view.Īdd the people that you want to include in the meeting to the To field. The Microsoft Teams Outlook add-in allows people to view, accept, or enter meetings from Teams, or Outlook. You can also schedule a Microsoft Teams Meetings from Outlook. How to schedule a Microsoft Teams meeting from Outlook You can also click Share via email to send the link to your invitees.ĭon’t forget to click Start meeting to begin your video meeting. Teams will automatically generate a meeting link.Ĭlick the rectangle icon to the right of the link to copy it to your clipboard. Once you have titled your meeting, click Get a link to share. Here’s how to get a link to your meeting to share:Īfter selecting Meet now, you have the option to change your meeting name by typing in the box under Meeting name. The Meet now option is a great way to instantly begin a video meeting. You may also like: Best Microsoft Teams Features: 55 We Use in 2024 How to create a Microsoft Teams meeting link When someone joins a meeting, the event changes colors to let you know that someone’s online. Remember, in a Microsoft Exchange calendar, all Microsoft Teams Meetings will show a Join button five minutes before a meeting is set to start. You can also use dropdown boxes on your calendar to add a recurring meeting to everyone’s calendar. Once again, you can use the Scheduling Assistant with a channel meeting. When you have a channel meeting, everyone in the team can see and join that channel. You’ll need to send a new invite if you decide to add extra channels later. To create a channel meeting, click on New meeting and type the name of one or more channels into the box that says Add channel.Ĭhannels can’t be added or edited after you’ve sent your invites. This closes the scheduling form and sends an invite to everyone’s inbox. Once you’ve got all the details ironed out, click Save. Microsoft Teams also has a Scheduling Assistant you can use to find a time that works for everyone. Select a range of times within the calendar and Teams will open a scheduling form, where you can give your meeting a title, invite people, and add meeting details. You can also go to the Calendar tab on the left-hand side of the app and click on New meeting. To schedule a meeting in a chat window, select the icon that looks like a calendar in the chat below the box where you usually type your messages. Your calendar in Teams is automatically synced to your Exchange calendar.Įvery meeting scheduled in Teams automatically becomes an online meeting. You can schedule a Microsoft Teams meeting using your Exchange calendar. How to schedule a Microsoft Teams meeting
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